Sales follow-ups are done by hand
nothing goes out without your approval
A semi-automatic assistant tells you, for each open conversation, whether and what to reply, pulls context from email and CRM, and leaves the final decision and the send to you.
This is you if
- You have dozens of open conversations and lose track of them.
- You write follow-ups by hand and some just never get done.
- Generic automation would send empty emails that put the lead off.
- You don't want to lose a deal just because you forgot to follow up.
What it looks like today
You'll recognise it from things that repeat with follow-ups.
- You remember some conversations only when it's too late.
- You dig the deal context out of email and CRM separately.
- You either send generic emails or send nothing at all.
- You're not sure when it's better to wait and when to reach out.
Work out how many hours a month manually going through conversations and deciding on follow-ups eats. Adjust the defaults to your reality.
Based on 360 CZK per hour of a rep's time, so twelve minutes to go through one conversation and decide works out to 72 CZK. Adjust the rate and the time to match your reality.
- The rep goes through open conversations by hand.
- Assembles context from email and CRM separately.
- Decides whether and what to reply.
- Writes the draft from scratch, if they get to it at all.
- You type /review and get one task to decide on.
- The assistant pulls context from email and CRM.
- It advises whether to wait, or offers a draft.
- You approve and send, nothing goes out on its own.
You type /review and get one task to decide on. The assistant pulls its context and returns exactly one of three outputs.
- 01
Reads the live deal state
Takes the stage, amount, company and history from the CRM, not a stale snapshot.
- 02
Merges contact history
Finds every email thread with the company by domain and joins them into one timeline.
- 03
Advises what's next
Returns an assessment with no draft, a proposed reply, or a full 'don't write now' with the reason.
- 04
You have the final say
The result arrives as a card in Slack and a draft is saved as a draft, never sent on its own.
It runs on my own sales pipeline and has been through real deals from cold leads to open contracts, often correctly recommending to wait and then come back with value.
I run this managed loop on myself. I can build one around a repetitive decision in your business.
What you get
- An assistant wired into your CRM and email.
- Control from Slack, where you decide on each deal in one click.
- Deterministic guardrails, sensitive claims always go for approval.
- Operation and maintenance as your pipeline grows.
How it runs after launch
Launch isn't the end. I run and maintain the assistant for you, with a human always the last check.
More on how I handle security and reliability.
01Will the assistant send anything for us without review?
No. The draft is saved as a draft and a human always sends. Sensitive claims always go for approval on top of that, so you keep the final say.
02Is it safe from a data standpoint?
The assistant works with your email and CRM, and access is limited to what it genuinely needs. Nothing is passed to third parties or used to train external models.
03Don't we already have reminders in the CRM?
A reminder tells you to follow up, but it won't advise whether to wait or write a draft with context. This loop handles exactly that decision and prepares the reply.
04How long does deployment take?
I usually have a first version on your pipeline running in days. You get a precise estimate after a short look at your sales process.
05What does it cost?
It's a monthly fee based on volume, not hours worked. The exact figure depends on the size of your pipeline.
How to follow up so deals don't quietly die on you.
Seven points to sort out follow-ups and stop letting open deals rot. I'll send them to your inbox.
- When to reach out so it's neither too soon nor too late.
- What to write when the other side goes quiet, and when to stop.
- How to keep track of who you owe a reply.
- Which signals say a deal is still alive.
- How to make follow-ups a routine that doesn't get forgotten.