Approving and reimbursing expenses takes days
end to end, down from days
An expense flows from form through approval to accounting reconciliation on its own, all under a day instead of several.
This is you if
- Employees submit expenses and approval drags on for days.
- You forward receipts and approvals between people by hand.
- You do the accounting reconciliation manually at month end.
- Errors and lost receipts cost you time and money.
What it looks like today
You'll recognise it from things that repeat with every expense.
- An expense waits for approval because it's stuck in someone's inbox.
- Receipts get collected across emails and chats.
- You reconcile with the bank by hand in a spreadsheet.
- At month end you chase down what belongs to what.
Work out how many hours a month manual expense handling eats and what that does to payroll. Adjust the defaults to your reality.
Based on 360 CZK per hour of work, so fifteen minutes per expense works out to 90 CZK. Adjust the rate and the time to match your reality.
- The employee sends a receipt by email or chat.
- The approver forwards it on by hand.
- Accounting retypes the details into a spreadsheet.
- Reconciliation with the bank is done by hand at month end.
- The employee submits a form with the receipt attached.
- Approval runs through Make.com with no forwarding.
- Integration with the bank and spreadsheets closes reconciliation.
- The whole process finishes under a day.
Three phases chain automatically, from employee to accounting.
- 01
Submission
The employee submits a form with the receipt attached.
- 02
Approval
Multi-stage approval runs through Make.com with no manual forwarding.
- 03
Reconciliation
Integration with Revolut Business API and Google Sheets closes the reconciliation.
The whole workflow from submission to accounting runs under twenty-four hours instead of the old multi-day manual process, error-free.
It runs in production at Forecom.
What you get
- A workflow from expense submission to reconciliation.
- Approval wired into your people and tools.
- Integration with your bank and spreadsheets.
- Operation and maintenance as team and rules change.
How it runs after launch
Launch isn't the end. I run and maintain the workflow for you.
More on how I handle security and reliability.
01Is it safe, given this is company finances?
Access is limited to what the workflow genuinely needs, and sensitive steps like approval stay with your people. Nothing is reimbursed without sign-off by the responsible person.
02Don't we already have an accounting system?
An accounting system records finished documents, but the path from submission through approval to reconciliation is still manual. This workflow fills that gap and hands clean data over.
03What does it connect to?
Your approval tools, the bank via API, and spreadsheets or accounting. If you run something less usual, we go over it on a call.
04How long does deployment take?
I usually have a first working approval flow running in days. You get a precise estimate after a short look at your process.
05What does it cost?
It's a monthly fee based on volume, not hours worked. The exact figure depends on the number of expenses and approval steps.
A checklist for faster expense approvals without the chaos.
Eight points to shorten the path from receipt to reimbursement and stop losing days to it. I'll send them to your inbox.
- Where approvals most often stall, and why.
- What to set so receipts don't die in an inbox unanswered.
- How to catch duplicate or wrong expenses before they're paid.
- Which steps can be handed to automation safely.
- How to keep track of who approved what and when.